Agenda and minutes

Contributors Committee
Thursday, 25th July, 2019 10.00 am

Venue: Meeting Room 5, Town Hall. View directions

Contact: Stephen Fox  (0161 474 3206)

Items
No. Item

1.

Minutes pdf icon PDF 53 KB

To approve as a correct record and sign the Minutes of the meeting held on 28 March 2019.

Minutes:

The Minutes (copies of which had been circulated) of the meeting held on 28 March 2019 were approved as a correct record and signed by the Chair.

2.

Declarations of Interest

Councillors and officers to declare any interests which they have in any of the items on the agenda for the meeting.

Minutes:

Councillors and officers were invited to declare any interests they had in any of the items on the agenda for the meeting.

 

No declarations of interest were made.

3.

Urgent Decisions

To report any urgent action taken under the Constitution since the last meeting of the Committee.

Minutes:

No urgent decisions were reported.

4.

Public Question Time

Members of the public are invited to put questions to the Chair on any matters within the powers and duties of the Committee, subject to the exclusions set out in the Code of Practice.  (Questions must be submitted no later than prior to the commencement of the meeting on the card provided.  These are available at the meeting. You can also submit via the Council’s website at www.stockport.gov.uk/publicquestions)

Minutes:

Members of the public were invited to put questions to the Chair on any matters within the powers and duties of the Area Committee, subject to the exclusions set out in the Code of Practice.

 

No public questions were submitted.

5.

Exclusion of the Public and the Public Interest Test

To consider whether it is in the public to exclude the public during consideration of agenda items 6,7 and 8 which contains information “not for publication by virtue of Category 3 ‘Information relating to the financial or business affairs of any particular person (including the authority)’ as set out in the Local Government Act 1972 (as amended).

Minutes:

RESOLVED – That in order to prevent the disclosure of information which was not for publication relating to the financial or business affairs of the any particular person (including the authority), the disclosure of which would not be in the public interest, would not be fair and would be in breach of Data Protection principles, the public be excluded from the meeting during consideration of agenda items 6 and 7 (see Minute 6 and 7 below)

6.

Statutory Accounts for Year End 31st March 2019

To consider a report of the Chief Executive, Totally Local Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@totallylocalcompany.co.uk

Minutes:

A representative of the Chief Executive, Totally Local Company submitted a report (copies of which had been circulated) providing for comment and approval the statutory accounts for the year ended 31 March 2019 which had been signed by the Board of Totally Local Company Limited.

 

The following comments were made/issues raised:-

·         The Committee noted that the impact of FRS 102 on the company continued to be relatively small and that the policy had now been fully adopted by the company.

·         Two sets of adjustments had been made to the management accounts to produce the final statutory accounts.

·         The Committee discussed the impact of the defined benefit pension which was significant in the process of producing the final accounts.

·         In financial terms, the year to 31 March 2019 was a good year for TLC, in

·         achieving a profit that exceeded both its forecast target of and its original budget target.

 

RESOLVED – That the report be noted and the Statutory Accounts for year end 31 March 2019 be adopted.

7.

Finance Update 2019/20 - May 2019 Management Accounts

To consider a report of the Chief Executive, Totally Local Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@totallylocalcompany.co.uk

Minutes:

A representative of the Chief Executive, Totally Local Company submitted a report (copies of which had been circulated) providing for comment an update on the Management Accounts as at 31 May 2019.

 

The following comments were made/issues raised:-

·         The Chair requested that the Finance Director give consideration to how reports are presented to the Committee in future to assist members to better understand budget spend and forecasting.

·         The gully cleaning programme and how the company had responded to changes in the management structure of the Council.

·         The speed at the Street Lighting replacement programme was being undertaken.

·         TLC’s percentage of the market share in respect to commercial waste collection.

 

RESOLVED – That the report be noted.

8.

Introduction to Totally Local Company

To consider a presentation by the Chief Executive, Totally Local Company.

 

The Committee are invited to comment on the presentation.

 

Officer Contact: Stephen Morris by email: stephen.morris@totallylocalcompany.co.uk

Minutes:

The Chief Executive, Totally Local Company, made a presentation on the work undertaken by the company and on future business plans.

 

The following comments were made/issues raised:-

·         The company was proud of efforts to employ Stockport residents as part of its ambition to be the partner of choice for local businesses, Schools and the Council.

·         A major ambition remained to grow external commercial workloads and profit to benefit the Council.

·         Whilst the company was fully engaged with the Council’s priorities and the efforts to face the challenges presented by austerity – current systems and processed were not making full advantage of the company’s Teckal status.

·         Customer satisfaction ratings remained high across all areas of the business.

·         The Committee noted the achievements made in respect to profits and debt repayment for the period 2012-2018.

·         Discussions had commenced with the Council in respect to the demands of the Medium Term Financial Plan and the contribution that TLC will make in 2019/2020.

 

RESOLVED – That the report be noted.

 

 

9.

Dates of Future Meetings

Future meetings will be held as follows:-

 

·         Thursday 28th November 2019 at 10.00am

·         Thursday 30th January 2020 at 10am

·         Thursday 26th March 2020 at 10am

·         Thursday 23rd July 2020 at 10am

·         Thursday 26th November 2020 at 10am

 

Minutes:

RESOLVED – That meetings of the Contributors Committee be held as follows:-

 

·         Thursday 28th November 2019 at 10.00am

·         Thursday 30th January 2020 at 10.00am

·         Thursday 26th March 2020 at 10.00am

·         Thursday 23rd July 2020 at 10.00am

·         Thursday 26th November 2020 at 10.00am