Issue - meetings

To consider a joint report of the Interim Chief Executive and Corporate Director for Services to People.

The purpose of this report is to:

·         Provide background information regarding the requirement to procure a single supplier case management and finance solution for Adult Social Care and Children’s Services

·         Provide an overview of the work to date including the approach to developing a functional specification and engagement with suppliers

·         Highlight the resource required to support the purchase and implementation of a single supplier solution

·         Set out the recommended level of investment required to procure a new case management system and the proposed funding arrangements.

·         Highlight the benefits that will be realised through the purchase and implementation of a replacement system, and outline how these benefits will be maximised as a result of the level of investment recommended.

Recommendation

The Scrutiny Committee is asked to comment on the content of the report, in particular the proposed acquisition of the software. The Scrutiny Committee is also asked to note the recommended value of the investment and also the proposed funding arrangements.

Officer contact: Jenny Rollinson on Tel: 218 1064 or email jenny.rollinson@stockport.gov.uk

A representative of the Deputy Chief Executive and Corporate Director for People submitted a report (copies of which had been circulated) outlining the proposed procurement of a single supplier case management and finance solution for both adult social care and children’s services.

The following comments were made/issues raised:_

·         The timescale for the phased implementation of the new system.

·         Councillors welcomed the fact that the workforce would be engaged in the product design and procurement process.

RESOLVED – That the report be noted.

To consider a joint report of the Interim Chief Executive and Corporate Director for Services to People.

The purpose of this report is to:

·         Provide background information regarding the requirement to procure a single supplier case management and finance solution for Adult Social Care and Children’s Services

·         Provide an overview of the work to date including the approach to developing a functional specification and engagement with suppliers

·         Highlight the resource required to support the purchase and implementation of a single supplier solution

·         Set out the recommended level of investment required to procure a new case management system and the proposed funding arrangements.

·         Highlight the benefits that will be realised through the purchase and implementation of a replacement system, and outline how these benefits will be maximised as a result of the level of investment recommended.

This report was considered and approved by the Cabinet at its meeting on 13 June 2017 and forwarded to the Adult Social Care & Health Scrutiny and Children & Families scrutiny committees for their consideration due to potential impact on operational delivery.

The Scrutiny Committee is invited to consider the report.

Officer contact: Jenny Rollinson, 0161 218 1064, jenny.rollinson@stockport.gov.uk

The Corporate Director for People submitted a report (copies of which had been circulated) informing the Scrutiny Committee that of the requirement for new case management systems for Adult Social Care and Children’s Services and proposals to procure a single system.

This report had been considered and approved by the Cabinet at its meeting on 13 June 2017 and forwarded to the Adult Social Care & Health Scrutiny and Children & Families scrutiny committees for their consideration due to potential impact on operational delivery.

Clarification was sought on the whether the proposal was to procure an ‘off the shelf’ or bespoke system. In response it was stated that soft market testing indicated that there were sufficient options available in the market that would be suitable without the need for more expense bespoke development.

Assurances were also sought on how data would be transferred from the existing system to a new one. In response it was stated that it was likely that there would be a dual running of both systems initially and that non-front line staff would be engaged to oversee the transfer of data.

RESOLVED – That the report be noted.

To consider a report of the Cabinet Member for Reform & Governance.

The purpose of this report is to:

·         Provide background information regarding the requirement to procure a single supplier case management and finance solution for Adult Social Care and Children’s Services

·         Provide an overview of the work to date including the approach to developing a functional specification and engagement with suppliers

·         Highlight the resource required to support the purchase and implementation of a single supplier solution

·         Set out the recommended level of investment required to procure a new case management system and the proposed funding arrangements.

·         Highlight the benefits that will be realised through the purchase and implementation of a replacement system, and outline how these benefits will be maximised as a result of the level of investment recommended.

The Scrutiny Committee is asked to comment on the content of the report, in particular the proposed acquisition of the software. The Scrutiny Committee is also asked to note the recommended value of the investment and also the proposed funding arrangements.

Officer contact: Jenny Rollinson, 0161 218 1064, jenny.rollinson@stockport.gov.uk

The Cabinet Member for Reform & Governance submitted a report (copies of which had been circulated) inviting the Cabinet to consider a proposal to procure a new case management system for Adult Social Care and Children’s Services in light of the current systems no longer being supported by the suppliers.

RESOLVED – (1) That approval be given to the value of the investment and proposed funding arrangements for the acquisition of new case management software for Adult Social Care and Children’s Services as detailed in the report.

(2) That the report be referred to the Adult Social Care & Health and Children & Families scrutiny committees.

To consider a joint report of the Interim Chief Executive and Corporate Director for Services to People.

The purpose of this report is to:

·         Provide background information regarding the requirement to procure a single supplier case management and finance solution for Adult Social Care and Children’s Services

·         Provide an overview of the work to date including the approach to developing a functional specification and engagement with suppliers

·         Highlight the resource required to support the purchase and implementation of a single supplier solution

·         Set out the recommended level of investment required to procure a new case management system and the proposed funding arrangements.

·         Highlight the benefits that will be realised through the purchase and implementation of a replacement system, and outline how these benefits will be maximised as a result of the level of investment recommended.

Recommendation

The Scrutiny Committee is asked to comment on the content of the report, in particular the proposed acquisition of the software. The Scrutiny Committee is also asked to note the recommended value of the investment and also the proposed funding arrangements.

Officer contact: Jenny Rollinson, Head of Service Redesign, Telephone 0161 218 1064

A joint report (copies of which had been circulated) of the Interim Chief Executive and Corporate Director for Services to People was submitted

·         Provide background information regarding the requirement to procure a single supplier case management and finance solution for Adult Social Care and Children’s Services

·         Provide an overview of the work to date including the approach to developing a functional specification and engagement with suppliers

·         Highlight the resource required to support the purchase and implementation of a single supplier solution

·         Set out the recommended level of investment required to procure a new case management system and the proposed funding arrangements.

·         Highlight the benefits that will be realised through the purchase and implementation of a replacement system, and outline how these benefits will be maximised as a result of the level of investment recommended.

The Executive Councillor for Reform & Governance (Councillor David Sedgwick) attended the meeting to answer members’ questions.

The following comments were made/ issues raised:

·         The Scrutiny Committee questioned the proposed additional human resources required to support the implementation of a new core system, 16 posts at a cost of £820,404.

·         The Scrutiny Committee expressed concern that it the estimated cost to support, purchase and implementation of a replacement case management and finance solution for Adult Social Care and Children’s Services was £1,450,404 t but only £382,000 had been identified with the balance being underwritten with Council reserve funding.

·         The Scrutiny Committee suggested that the Cabinet be provided with further details in respect of ‘Value for Money’ and the financial savings the new system is expected to generate in addition to the benefits and efficiencies set out in paragraph 6,2 of the report.

RESOLVED – (1) That the Cabinet be recommended to approve the recommendations as set out in the report.

(2) that the Cabinet be provided with further details in respect of ‘Value for Money’ and the financial savings the new system is expected to generate in addition to the benefits and efficiencies set out in paragraph 6,2 of the report.

(3) That regular progress reports be submitted to this Scrutiny Committee on the implementation of the new case management and finance solution for Adult Social Care and Children’s Services.