Agenda and minutes

Councillors and officers to declare any interests which they have in any of the items on the agenda for the meeting.

Councillors and officers were invited to declare any interests which they had in any of the items on the agenda for the meeting.

No declarations of interest were made.

To consider a report of the Assistant Director for Legal & Democratic Governance.

The report sets out the Scrutiny Review Panel Procedure Rules and suggests that the Panel should adopt them for the purpose of conducting the review.

The Panel is requested to formally adopt the Scrutiny Review Panel Rules for the purpose of conducting the review.

Officer Contact: Jacqueline Kramer on 0161 474 2978 or email: jacqueline.kramer@stockport.gov.uk

A representative of the Assistant Director for Legal & Democratic Governance submitted a report (copies of which had been circulated) setting out the Scrutiny Review Panel Procedure Rules and suggesting that the Panel should adopt them for the purpose of conducting the review.

RESOLVED – That the Scrutiny Review Panel Rules be formally adopted for the purpose of conducting the review.

To consider a report of the Assistant Director of Finance.

The report provides an outline to develop the proposed scope for reviewing the topic of STAR Procurement and Social Value.

The Panel is invited to agree the scope of the review and outline any areas which it wishes to scrutinise further.

Officer Contact: Jonathan Davies on 0161 218 1025 or email jonathan.davies@stockport.gov.uk

The Assistant Director of Finance submitted a report (copies of which had been circulated) providing an outline to develop the proposed scope for reviewing the topic of STAR Procurement and Social Value.

RESOLVED – That the scope of the Scrutiny Review be agreed.

To consider a presentation given by the Assistant Director of Finance.

The panel is recommended to comment on the presentation.

Officer contact: Laura Mercer on 0161 218 1799 or email laura.mercer@stockport.gov.uk

The Assistant Director of Finance gave a presentation about STAR Procurement and Social Value: Context and Overview.

The following comments were made/ issues raised:

·         The return that Stockport Council was achieving in terms of social value was approximately 38 per cent.

·         New legislation on procurement would shortly come into effect. The social value element of that legislation would shift the emphasis from economic to social value as a whole.

·         A training and development programme has begun within the council to ensure all Directorates, along with Stockport commissioners and contract managers would be up to date on the new legislation. The introduction of the legislation had been delayed until February 2025, affording the council additional time to train colleagues.

·         The new legislation would relate to new contracts, not existing ones.

·         STAR procurement was engaging with Directorates using the engagement toolkit to ensure that the social value requests would most benefit Stockport’s residents.

·         Contract bidders were recommended to sign up to three Match My Project requests to give them an insight into the types of work that Stockport Communities wanted.

·         Match My Project continued to be a key piece of work which was designed to exploit social value opportunities. Stockport’s suppliers were becoming more aware that their social value delivery would help them to win a contract.

·         Furthermore, Match My Project enabled the council was able to match social value delivery to local need, rather than contractors suggesting social value schemes.

·         In recent years organisations had begun to employ social value leads which enabled STAR procurement to have a single point of contact with those organisations. It assisted with negotiations and had led to a willingness to try new ideas.

·         There was a pre-engagement protocol for the negotiation of contracts which was proportionate to the size or funding of the project. A project valued at £10,000 would require less work than a multi-million pound project.

·         STAR procurement had operated the pre-engagement protocol over a number of years. It spoke to bidders, was transparent about its processes and had an audit trail. All bidders were treated equally.

·         There were many businesses which lacked an understanding of social value and the pre-engagement process helped bidders to understand what it meant for each project.

·         It was reported that not only was Stockport Council the highest performing local authority in terms of securing social value within STAR procurement but also the best in the country.

·         Stockport Council had seen approximately £58 million of social value secured since 2019. In 2023/34 approximately 85 per cent of Stockport’s spend was retained within the borough.

·         It was reported that social value was applied to Stockport contracts valued at £25,000 and above, although reporting on social value applied only to those contracts valued at £50,000 and above. The social value figures for contracts valued between £25,000 and £50,000 was minimal.

·         In terms of ensuring that contractors delivered on the social value element of their contracts it was reported that, of the £58 million of social value secured by Stockport Council, the social value portal had recorded that £31 million had been delivered. Many of the contracts were live and had longevity over several years. In those circumstances companies evidenced the delivery of social value over time.

·         In the light of changes within local authorities over recent years, with reduced workforces, there was an inherent weakness for all local authorities nationally in terms of contract management. For many local authorities contract management formed one small part of one person’s role. This presented a risk to councils that businesses might question whether winning bidders had delivered on the promised social value.

·         Efforts were being made to look strategically at contract management and improve the process to ensure responsibilities were undertaken and to create a better reporting system.

·         There were no penalty clauses for the non-delivery of social value, however STAR procurement had considered what actions could be taken in those circumstances.

·         The  ...  view the full minutes text for item 4.

To consider the Social Value Charter.

The Panel is recommended to note the Social Value Charter.

Officer contact: Laura Mercer on 0161 218 1799 or email laura.mercer@stockport.gov.uk

The Assistant Director of Finance submitted a report (copies of which had been circulated) setting out the Social Value Charter.

RESOLVED – That the Social Value Charter be noted.