Issue - meetings

To consider a report of the Cabinet Member for Reform & Governance.

(Note: the report contains information ‘not for publication’ in its appendices that have been circulated to cabinet members only)

The report sets outs proposals for a service delivery model for Estate and Asset Management functions following the creation of interim arrangements in June 2018 after Carillion PLC, who had previously been part of the Council’s Strategic Property Partnership, went into liquidation.

The Cabinet is recommended to approve the following:-

·         the proposed approach for Estate and Asset Management, supported by niche supplier commissioning as required on a project by project basis, to include additional temporary support for remediation works to deal with back log;

·         the new service to include: 

-       An in-house estates team

-       A dedicated schools estates team

-       A small Design and Technical team

-       An FM and AM client team

·         the procurement of a Facilities and Asset Management supplier be undertaken, with a contract to commence with effect from 1st July 2019 and authority to be delegated in line with the existing scheme of delegation for the Deputy Chief Executive and Cabinet member with portfolio responsibility for the contract area to procure, finalise and agree the terms of the contract and any subsequent call-off contracts.

Officer contact: Charlotte Cordingley, 0161 474 4240, charlotte.cordingley@stockport.gov.uk

The Cabinet Member for Reform & Governance submitted a report (copies of which had been circulated) inviting the Cabinet to consider proposals for a service delivery model for Estate and Asset Management functions following the creation of interim arrangements in June 2018 after Carillion PLC, who had previously been part of the Council’s Strategic Property Partnership, went into liquidation.

(Note: the report contained information ‘not for publication’ in its appendices that have been circulated to cabinet members only.)

The Cabinet Member thanked the Corporate, Resource Management & Governance Scrutiny Committee for their positive engagement in these proposals and in the work locally to respond to the challenges brought about by the collapse of Carillion. Officers were also thanked for their efforts to respond to these challenges while ensuring the Council complied with its statutory obligations.

The Cabinet Member for Education emphasised the particular challenge for schools in relation to the condition of the estate, due in part to the reduction in funding for educational infrastructure, and the Council having taken the initiative in developing an investment programme for schools. It was important to ensure that the new service was responsive to the needs of local schools and could respond to the increasing challenges they faced.

RESOLVED – That in relation to Estate & Asset Management:

·         the proposed approach for Estate and Asset Management be approved, to be supported by niche supplier commissioning as required on a project by project basis, to include additional temporary support for remediation works to deal with back log;

·         the new service to include:

-    an in-house estates team

-    a dedicated schools estates team

-    a small Design and Technical team

-    a Facilities Management and Asset Management client team

·         in line with the existing scheme of delegation the procurement of a Facilities and Asset Management supplier be undertaken, with a contract to commence with effect from 1 July 2019 and authority be delegated to the Deputy Chief Executive and Cabinet member with portfolio responsibility for the contract area to procure, finalise and agree the terms of the contract and any subsequent call-off contracts.

To consider a report of the Deputy Chief Executive.

(Note: the report contains information ‘not for publication’ within the appendices that have been circulated to committee members only)

The report sets out proposals for the future arrangements for the delivery of estates and asset management functions of the Council, necessitated by the collapse of Carillion PLC. The report provides a summary of analysis of possible options for these arrangements and makes recommendations on the approach taken.

The Scrutiny Committee is invited to comment on the report and proposals contained within.

Officer contact: Charlotte Cordingley, 0161 474 4240, Charlotte.cordingley@stockport.gov.uk

The Deputy Chief Executive submitted a report (copies of which had been circulated) inviting the Scrutiny Committee to consider proposals for the future arrangements for the delivery of estates and asset management functions of the Council, necessitated by the collapse of Carillion PLC. The report provided an analysis of possible options.

The Cabinet Member for Reform & Governance (Councillor Elise Wilson) attended the meeting to respond to questions from the Scrutiny Committee.

The Chair welcomed the report and in particular the analysis of the lessons learnt from the previous property alliance arrangements.

(Note: the report contained information ‘not for publication’ in its appendices that had been circulated to committee member only)

The Scrutiny Committee asked questions and raised issues on the proposals relating to the information in the exempt appendices that were discussed and responded to in ‘private’ session of the meeting.

RESOLVED – (1) That the report be noted.

(2) That the Deputy Chief Executive be requested to submit further updates on the implementation of the new arrangements, in particular work relating to the schools estate.