Agenda and minutes

Contributors Committee
Thursday, 29th November, 2018 10.00 am

Venue: Meeting Room 5, Town Hall. View directions

Contact: Stephen Fox  (0161 474 3206)

Items
No. Item

1.

Minutes pdf icon PDF 52 KB

To approve as a correct record and sign the Minutes of the meeting held on 6 September 2018.

Minutes:

The Minutes (copies of which had been circulated) of the meeting held on 6 September 2018 were approved as a correct record and signed by the Chair.

2.

Declarations of Interest

Councillors and officers to declare any interests which they have in any of the items on the agenda for the meeting.

Minutes:

Councillors and officers were invited to declare any interests they had in any of the items on the agenda for the meeting.

 

No declarations of interest were made.

 

3.

Urgent Decisions

To report any urgent action taken under the Constitution since the last meeting of the Committee.

Minutes:

No urgent decisions were reported.

4.

Public Question Time

Members of the public are invited to put questions to the Chair of the Committee on any matters within the powers and duties of the Committee, subject to the exclusions set out in the Code of Practice.  (Questions must be submitted prior to the commencement of the meeting on the card provided.  These are available at the meeting. You can also submit via the Council’s website at www.stockport.gov.uk/publicquestions)

Minutes:

Members of the public were invited to put questions to the Chair on any matters within the powers and duties of the Area Committee, subject to the exclusions set out in the Code of Practice.

 

No public questions were submitted.

5.

Exclusion of the Public and the Public Interest Test

To consider whether it is in the public to exclude the public during consideration of agenda items which contain information “not for publication by virtue of Category 3 ‘Information relating to the financial or business affairs of any particular person (including the authority)’ as set out in the Local Government Act 1972 (as amended).

Minutes:

RESOLVED – That in order to prevent the disclosure of information which was not for publication relating to the financial or business affairs of the any particular person (including the authority), the disclosure of which would not be in the public interest, would not be fair and would be in breach of Data Protection principles, the public be excluded from the meeting during consideration of agenda items 6,7,8,9 and 10.

6.

Update on MTFP Implications on TLC

To consider an update from the Strategic Head of Place Management, Stockport Council and the Chief Executive, TLC.

 

Officer Contact: Mark Glynn on Tel: 474 3700 or email: mark.glynn@stockport.gov.uk

Minutes:

The Corporate Director for Place Management and Regeneration and the Chief Executive TLC submitted reports (copies of which had been circulated) providing an update on the ongoing consultation for the Medium Term Financial Plan and outlining the potential implications that this may have on TLC business.

 

The following comments were made/issues raised:-

·         The way in which the savings figures outlined in the MTFP consultation were arrived at.

·         The impact on company business should the proposals be approved by the Council.

·         The Governance Framework and Contributors Agreement.

 

RESOLVED – That the report be noted.

7.

Financial Update

To consider a report of the Chief Executive, Totally Limited Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@stockport.gov.uk

Minutes:

The Finance Director, Totally Limited Company submitted a report (copies of which had been circulated) outlining performance by business area. The report covered Environmental Services, Civil & Electrical Engineering, School Meals, Building Cleaning and another of service areas.

 

The following comments were made/issues raised:-

·         Plans for the purchase of salt and the replenishment of stock in the event of inclement weather conditions.

·         Outstanding debts owed by the Council and the systems in place for the settling of payments as efficiently as possible. The Committee were made aware that discussions were taking place between TLC and the Council to improve the situation further and that an update would be provided to a future meeting.

 

RESOLVED – That the report be noted.

8.

Recycling & Refuse

To consider a report of the Chief Executive, Totally Limited Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Stephen Morris by email: stephen.morris@stockport.gov.uk

Minutes:

The Chief Executive, TLC submitted a report (copies of which had been circulated) detailing ongoing discussions with the Council in respect to the severe pressure on the service and problems associated with meeting the current frequency of rounds.

 

RESOLVED – That the report be noted and an update be provided at a future meeting.

9.

TLC Security Business

To consider a report of the Chief Executive, Totally Limited Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Stephen Morris by email: stephen.morris@stockport.gov.uk

 

Minutes:

The Chair reported that this item would be considered in conjunction with agenda item 10 ‘Future Strategic Issues’

 

A number of Councillors expressed concern that a more detailed report had not been circulated with the agenda papers and asked that the Chair in so far as possible ensure that this is not repeated in the future.

 

RESOLVED – That the report be noted.

10.

Future Strategic Issues

To consider a presentation by the Chief Executive, Totally Limited Company.

 

The Committee are invited to consider and comment on the presentation.

 

Officer Contact: Stephen Morris by email: stephen.morris@stockport.gov.uk

Minutes:

The Chief Executive, TLC made a presentation on the challenges facing the company in the forthcoming months. His presentation covered:-

·         The impact of the MTFP on TLC.

·         Recycling and Refuse.

·         Opportunities to grow the security element of the business.

·         The company’s relationship with Robertson’s.

·         Efforts to embed a positive creative environment.

 

RESOLVED – That the report be noted.