Agenda and minutes

Contributors Committee
Thursday, 23rd July, 2020 10.00 am

Venue: - - -. View directions

Contact: Carol Hargreaves  (0161 474 3203)

Note: The business of this meeting is 'not for publication' and as a result will not be available for public viewing. 

Items
No. Item

1.

Minutes

To approve as a correct record and sign the Minutes of the meeting held on 30 January 2020.

 

Minutes:

The Minutes (copies of which had been circulated) of the meeting held on 30 January 2020 were approved as a correct record.

 

2.

Declarations of Interest

Councillors and Officers to declare any interests which they have in any of the items on the agenda for the meeting.

 

Minutes:

Councillors and Officers were invited to declare any interest which they may have had in any of the items on the agenda.

 

No declarations of interest were made.

3.

Urgent Decisions

To report any urgent action taken under the Constitution since the last meeting of the Committee.

 

Minutes:

No urgent decisions were reported.

4.

Public Question Time

Members of the public are invited to put questions to the Chair on any matters within the powers and duties of the Committee, subject to the exclusions set out in the Code of Practice.  (Questions must be submitted no later than prior to the commencement of the meeting on the card provided.  These are available at the meeting. You can also submit via the Council’s website at www.stockport.gov.uk/publicquestions)

 

Minutes:

No public questions were submitted.

 

5.

Exclusion of the Public and the Public Interest Test

Members of the public are invited to put questions to the Chair on any matters within the powers and duties of the Committee, subject to the exclusions set out in the Code of Practice.  (Questions must be submitted no later than prior to the commencement of the meeting on the card provided.  These are available at the meeting. You can also submit via the Council’s website at www.stockport.gov.uk/publicquestions)

 

Minutes:

RESOLVED – That in order to prevent the disclosure of information which was not for publication relating to the financial or business affairs of any particular person (including the authority), the disclosure of which would not be in the public interest, would not be fair and would be in breach of Data Protection principles, the public be excluded from the meeting during consideration of agenda items 6-11.

6.

TLC's Response to Covid-19

To consider a verbal presentation by the Interim Chief Executive, Totally Local Company.

 

The Committee are invited to note the verbal presentation.

 

Officer Contact: David Hughes by email: david.hughes@totallylocalcompany.co.uk

 

Minutes:

The Interim Chief Executive, Totally Local Company, gave a verbal presentation which updated Members on TLC’s response to COVID-19.

 

The following comments were made/issues raised:

 

·         Members were advised that safety was the top priority for TLC and that a number of Welfare Audits had been carried out in conjunction with the workforce.

·         Members commented that they were constantly being asked by residents as to when the bin collections were going to get back to normal.  Members wished to be kept in the loop regarding where the situation was up to.  In response, Members were advised that the bin collection service was not yet up to pre COVID-19 levels as many staff were still shielding and were due to come back on a phased return.

·         As there had been a big increase in mail ordering during the lockdown period, Members enquired whether this had affected volumes.  In response, Members were advised that there had been an increase in tonnages and possible changes in the types of waste being collected.  Analysis on this would be able to be undertaken during the coming months.

·         A short discussion relating to business continuity took place and how prepared TLC had been to deal with the issues caused by the pandemic.

 

RESOLVED – That the report be noted.

7.

Transfer of Fleet maintenance operation from Go Plant Fleet Services

To consider a report of the Interim Chief Executive, Totally Local Company.

 

The report updates Members on TLC Fleet Services  as at July 2020.

 

Members are requested to note the report and endorse the in-house transfer.

 

Officer Contact: David Hughes by email: david.hughes@totallylocalcompany.co.uk

 

 

 

Minutes:

The Interim Chief Executive, Totally Local Company, submitted a report (copies of which had been circulated) which updated Members on TLC Fleet Services as at July 2020.

 

The following comments were made/issues raised:

 

·         Members expressed concerns that if the service was at risk, then they really should have known about it.  In response, Members were advised that the criticism was noted and would be responded to in due course.  It was acknowledged that more should have been done in terms of sharing.

·         Members requested that methods of communication be examined to see where improvements could be made

·         A short discussion took place regarding the immediate potential risks.

·         Members were advised that a strategic review was to be undertaken within the next 12 months.

 

RESOLVED – (i) That the report be noted.

                        (ii) That the in-house transfer be endorsed.

 

 

 

8.

Update on Abney Hall Incident 30 November 2018

To consider a report of the Interim Chief Executive.

 

The report updates Members on the Abney Hall Incident on 30 November 2018.

 

Members are asked to note the report.

 

Officer Contact: David Hughes by email: david.hughes@totallylocalcompany.co.uk

 

 

 

 

 

 

Minutes:

The Interim Chief Executive Totally Local Company submitted a report (copies of which had been circulated) which updated Members on the Abney Hall Incident on 30 November 2018.

 

The following comments were made/issues raised;

 

·         Members expressed that the whole incident was regrettable and that hopefully lessons had been learned for the future.

 

RESOLVED – That the report be noted.

 

9.

Ratification of Statutory Accounts for TLC Ltd to 31 March 2020

To consider a report of the Interim Chief Executive, Totally Local Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@totallylocalcompany.co.uk

 

 

Minutes:

A representative of the Interim Chief Executive, Totally Local Company, submitted a report (copies of which had been circulated) which provided Members with details of the Statutory Accounts for TLC Limited for the period up to 31 March 2020.

 

The following comments were made/issues raised:

 

·         Members were advised that the accounts reflected the period which was unaffected by COVID-19, with the exception of the last two weeks of the financial year.

·         Members commented on the clear and concise way that the accounts had been presented and that this helped with their understanding.

·         A short discussion took place relating to late payment of debt and the difficulties this created.

 

RESOLVED – That the report be noted.

10.

Finance report for TLC Ltd to 31 May 2020

To consider a report of the Interim Chief Executive, Totally Local Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@totallylocalcompany.co.uk

 

Minutes:

A representative of the Interim Chief Executive, Totally Local Company, submitted a report (copies of which had been circulated) which provided Members with details of the Finance Report for TLC Limited for the period up to 31 May 2020.

 

The following comments were made/issues raised:

 

·         Members noted that the majority of Services had continued very well since the onset of the COVID-19 pandemic and the support provided by Stockport Metropolitan Borough Council was acknowledged and welcomed.

·         Three more schools were due to start using TLC services and there were opportunities to try and recover some revenue during the Autumn period.

·         Members acknowledged that there were a number of uncertainties and that events may occur which would be outside TLC’s control, however overall, Members were satisfied that the main priorities had been identified and acted upon.

 

RESOLVED – That the report be noted.

 

 

11.

Confirmation in post of Interim CEO, David Hughes

To consider a presentation by the Interim Chief Executive, Totally Local Company.

 

The Committee are invited to confirm the recommendation of the TLC Board.

 

Officer Contact: Kathy Cowell by email: Kathy.cowell@totallylocalcompany.co.uk

 

 

Minutes:

RESOLVED – That the Committee confirm the recommendation of the TLC Board regarding the confirmation in post of David Hughes as Interim Chief Executive, TLC.

 

12.

Appointment of Trevor Rees as Non-Executive Director

To consider a verbal presentation by the Interim Chief Executive, Totally Local Company.

 

The Committee are invited to confirm the recommendation of the TLC Board.

 

Officer Contact: Kathy Cowell by email: Kathy.cowell@totallylocalcompany.co.uk

 

 

Minutes:

RESOLVED – That the Committee confirm the recommendation of the TLC Board regarding the appointment of Trevor Rees as Non-Executive Director, TLC.