Agenda and minutes

Contributors Committee
Thursday, 24th January, 2019 10.00 am

Venue: Meeting Room 5, Town Hall. View directions

Contact: Stephen Fox  (0161 474 3206)

Items
No. Item

1.

Appointment of Chair

Minutes:

RESOLVED – That, in the absence of the Chair, Councillor Mark Hunter be elected Chair for the duration of the meeting.

Councillor Hunter in the Chair

2.

Minutes pdf icon PDF 55 KB

To approve as a correct record and sign the Minutes of the meeting held on 29 November 2019.

Minutes:

The Minutes (copies of which had been circulated) of the meeting held on 29 November 2011 were approved as a correct record and signed by the Chair.

3.

Declarations of Interest

Councillors and officers to declare any interests which they have in any of the items on the agenda for the meeting.

Minutes:

Councillors and officers were invited to declare any interests they had in any of the items on the agenda for the meeting.

 

No declarations of interest were made.

4.

Urgent Decisions

To report any urgent action taken under the Constitution since the last meeting of the Committee.

Minutes:

No urgent decisions were reported.

 

It was reported that Aileen McDonnell had resigned from the Board with effect from 31 December 2018.

 

The Committee recorded its thanks to Ms McDonnell for her service.

5.

Public Question Time

Members of the public are invited to put questions to the Chair on any matters within the powers and duties of the Committee, subject to the exclusions set out in the Code of Practice.  (Questions must be submitted no later than 30 minutes prior to the commencement of the meeting on the card provided.  These are available at the meeting. You can also submit via the Council’s website at www.stockport.gov.uk/publicquestions)

Minutes:

No public questions were submitted.

6.

Exclusion of the Public and the Public Interest Test

To consider whether it is in the public to exclude the public during consideration of agenda items which contains information “not for publication by virtue of Category 3 ‘Information relating to the financial or business affairs of any particular person (including the authority)’ as set out in the Local Government Act 1972 (as amended).

Minutes:

RESOLVED – That in order to prevent the disclosure of information which was not for publication relating to the financial or business affairs of the any particular person (including the authority), the disclosure of which would not be in the public interest, the public be excluded from the meeting during consideration of agenda items 6, 7, 8 and 9 (see Minutes 7, 8, 9 and 10).

7.

Financial Update

To consider a report of the Chief Executive, Totally Limited Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@totallylocalcompany.co.uk

Minutes:

The Finance Director, Totally Limited Company submitted a report (copies of which had been circulated) outlining performance by business area. The report covered Environmental Services, Civil & Electrical Engineering, School Meals, Building Cleaning and other service areas.

 

The following issues were raised:-

 

·         Improvements in payment collections and longstanding debtors were welcomed although acknowledgement that efforts were ongoing to address process issues.

·         Opportunities for increasing activity through sub-contracting with the Council’s current and future property service provider were discussed, as were efforts to increase the volume of highways capital work being undertaken.

 

RESOLVED – That the report be noted.

8.

TLC Financial Forecast 2018-2019

To consider a report of the Chief Executive, Totally Local Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Steve Jallands by email: steve.jallands@totallylocalcompany.co.uk

Minutes:

The Finance Director, Totally Limited Company submitted a report (copies of which had been circulated) setting out financial forecasts by business area for the Company for the current financial year, including commentary and analysis.

 

The following issues were raised:-

 

·         The impact on the Company in the next and subsequent years from spending reductions by the Council and the need for greater clarity from the Cabinet on its strategic vision for the future of TLC.

·         Aspirations for investment in refuse and recycling collection services.

 

RESOLVED – That TLC Financial Forecast 2018-2019 be adopted.

 

9.

TLC Health & Safety Statement (Board Monitoring and Review)

To consider a report of the Chief Executive, Totally Limited Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Stephen Morris by email: stephen.morris@totallylocalcompany.co.uk

Minutes:

The Chief Executive, Totally Local Company, submitted a Health & Safety Statement (copies of which had been circulated) updating the Committee on an incident that had been reported to the Health & Safety Executive.

 

Councillors asked questions of clarification about the incident and the Board’s response.

 

RESOLVED – That the report be noted.

10.

TLC Security Business

To consider a report of the Chief Executive, Totally Local Company.

 

The Committee are invited to consider and comment on the report.

 

Officer Contact: Stephen Morris by email: stephen.morris@totallylocalcompany.co.uk

Minutes:

The Chief Executive, Totally Local Company, submitted a report (copies of which had been circulated) updating the Committee on discussion between the Company and the Council about potential investment in the Security service.

 

The Corporate Director for Place Management & Regeneration also attended the meeting.

 

Councillors expressed disappointment that the report did not provide more detail on a proposed business case.

 

There was discussion about the outline proposals and the opportunities that may arise from the potential investment, and the need for a key strategic commitment to developing this element of the business. Councillors also commented on the need to co-ordinate activity between the Council and each of its associated bodies in order to maximise economies of scale.

 

An undertaken was given to convene a working group of appropriate Council officers and representatives of Totally Local Company to discuss the proposals and related issues in further detail and to report back to the Committee.

 

RESOLVED – That the report be noted.