Agenda

Cabinet
Tuesday, 18th December, 2018 6.00 pm

Venue: Conference Room 1 - Fred Perry House. View directions

Contact: Jonathan Vali  (0161 474 3201)

Webcast: View the webcast

Items
No. Item

1.

Minutes pdf icon PDF 83 KB

To approve as a correct record and sign the Minutes of the meeting held on 13 November 2018.

2.

Declarations of Interest

Councillors and officers to declare any interests which they have in any of the items on the agenda for the meeting.

3.

Urgent Decisions

To report any urgent action taken under the Constitution since the last meeting of the Cabinet.

4.

Public Question Time

Members of the public are invited to put questions to the Chair and Cabinet Members on any matters within the powers and duties of the Cabinet, subject to the exclusions set out in the Code of Practice.  (Questions must be submitted no later than 30 minutes prior to the commencement of the meeting on the card provided.  These are available at the meeting. You can also submit via the Council’s website at www.stockport.gov.uk/publicquestions)

5.

Exclusion of the Public and the Public Interest Test

To consider whether it is in the public to exclude the public during consideration of the following agenda items which contain information “not for publication” and to consider any representations received to the notice of the intention to consider exempt information at this meeting.

 

Item

Title

Reason

 

 

 

12

Estate & Asset Management – Future Arrangements (R&G20)

Category 3 ‘Information relating to the financial or business affairs of any particular person (including the authority)’ as set out in the Local Government Act 1972 (as amended)

 

At the time of publication no representations have been received.

Performance and Budget Monitoring

6.

Q2 2018-19 Complaints Report pdf icon PDF 89 KB

To consider a report of the Cabinet Member for Reform & Governance.

 

The purpose of this report is to provide an overview of complaints, as at the 2nd quarter (July – September) 2018/19.

 

The Cabinet is recommended to:

 

·         Review performance information contained in this report, and

·         Comment on the performance measures reported and suggest any additional information that might be collected in future.

 

Officer contact: Anwar Majothi, 0161 474 3182, anwar.majothi@stockport.gov.uk

Additional documents:

Key Decisions

7.

Medium Term Financial Plan (MTFP) pdf icon PDF 111 KB

The Medium Term Financial Plan (MTFP) update is in two parts:

 

Part A: MTFP Financial Landscapes and Forecasts 2019/20 to 2022/23

 

The first part of this report outlines the update to the Council’s Medium Term Financial Plan forecasts and assumptions taking account of local and national changes including the Government’s 2018 Autumn Budget announcements since the Summer Review.

 

This report revisits the initial assumptions made following the summer review and considers the ongoing uncertainty around the reform of the Local Government Financing Regime, pay inflation negotiations and the complexity of the transformational change needed to move the Council to a self-sufficient funding model by 2019/20.

 

Part B: MTFP Cabinet Response: Our Medium Term Strategy and Budget Choices 2019/20

 

The update on the Medium Term Financial Plan presented as the first part of this item outlines a continuing challenging horizon ahead for Stockport. In response to this the Cabinet published their medium term strategy which would provide the framework for the Cabinet’s aspirations, and the tough decisions ahead, to ensure our Council is best able to meet the priorities and needs of our communities. This report is the latest update to the Cabinet’s approach.

7.(i)

Part A: Medium Term Financial Plan - Financial Landscapes and Forecast 2019/20 to 2022/23 pdf icon PDF 330 KB

To consider a report of the Borough Treasurer.

 

The purpose of the report is to update the Council’s 2019/20 to 2022/23 Medium Term Financial Plan (MTFP) forecasts and assumptions taking account of local and national changes including the Government’s 2018 Autumn Budget and the 2019/20 Provisional Local Government Finance Settlement announcements since the completion of the MTFP Summer Review.

 

Whilst the MTFP Summer Review identified areas where resources could be made available to support the MTFP, the risks and volatility of the assumptions and forecasts meant it was prudent not to adjust the Council’s savings requirement at that stage. As a result the Council’s forecast savings requirement remained unchanged from the position approved by the Council meeting on 22 February 2018.

 

This report needs to be read in conjunction with other reports elsewhere on this agenda including:

 

·         Council Tax and Business Rates Discounts Annual Review;

·         Stockport Billing Area – 2019/20 Council Tax Taxbase and Non Domestic Rates Forecast; and

·         MTFP Cabinet Response: Our Medium Term Strategy and Budget Choices 2019/20.

 

The Cabinet is recommended to:

 

·           Note the details of the report including the announcements made in the Government’s 2018 Autumn Budget;

·           Note the delay to the announcement of the 2019/20 Provisional Local Government Finance Settlement and the impact changes in the Council’s settlement funding will have on the revised MTFP;

·           Note, and comment upon as appropriate, the financial forecasts for 2019/20 to 2022/23, and the key issues to be addressed in formulating a response to the financial challenges facing the Council;

·           Note the budget reduction requirement for 2020/221 of £11.831m rising to £33.399m in 2022/23;

·           Note the unallocated one-off resources identified and consider the options for the use of this resource as detailed in the report; and

·           Take the final steps necessary to propose a balanced budget for 2019/20 to the Budget Council meeting on 21 February 2019.

 

Officer contact: Jonathan Davies, 0161 218 1025, jonathan.davies@stockport.gov.uk

7.(ii)

Part B: MTFP Cabinet Response: Our Medium Term Strategy and Budget Choices 2019/20 (LDR69) pdf icon PDF 175 KB

To consider a joint report of the Leader of the Council and the Cabinet Member for Reform & Governance.

 

Building on the medium term strategy presented at the October Cabinet meeting, this report provides the latest update on the proposals for 2019/20, the budget choices for consideration and information on further engagement that has occurred since October Cabinet. As well as an update, this report also brings forward an initial series of final proposals for consideration at this meeting.

 

Cabinet is recommended to:

 

·         Note the update on the Medium Term Strategy and to return with further detail on the remaining proposals for 2019/20 at the February Cabinet meeting;

·         To approve for implementation the final proposals appended to this report, namely:

-       2. Value for Money Procurement

-       6. Support and Governance – HR and OD and Communications

-       8. Modernising Citizen Journeys

-       9. Balancing the Cost of Services

 

Officer contact: Holly Rae, 0161 474 3014, holly.rae@stockport.gov.uk

Additional documents:

8.

Stockport Billing Area - 2019/20 Council Tax Taxbase and Non Domestic Rates Forecast (LDR70) pdf icon PDF 95 KB

To consider a report of the Leader of the Council and Cabinet Member for Policy, Finance & Devolution.

 

This report deals with the forecast Collection Fund outturn position for 2018/19, the setting of the Council Tax Taxbase for 2019/20 and also presents a forecast for Business Rates income for 2019/20.These items form an integral and important part of the Council’s budget setting process.

 

It is recommended that the Cabinet:

 

·      Declare a forecast Collection Fund surplus of £2.029m (£1.767m attributable to the Council) in 2018/19 relating to:

-      An in-year Council Tax surplus of £1.607m (£1.396m attributable to the Council);

-      an in-year Business Rates deficit of £0.088m (£0.087m attributable to the Council; and

-      A Collection Fund carry forward position of £0.510m (£0.458m attributable to the Council).

·         Note the 2019/20 Council Tax Taxbase for budget setting purposes of 94,302.9 Band D equivalent dwellings rising to 95,100.8 subject to the approval of the CTD proposal;

·         Note the impact that the approval of the proposed changes on the Council’s Council Tax Discount scheme will have on the 2019/20 Council Tax Taxbase;

·         Provisionally approve the 2019/20 forecast for Business Rates income of £82.367m subject to the completion of the Council’s 2019/20 NNDR1 form in January;

·         Note the £1.802m forecast benefit from the 2018/19 Pilot and the indexation compensation grant adjustment of £0.720m in 2019/20 against this;

·         Note the transfer of the 100% Retention Pilot 2018/19 outturn benefit to Collection Fund Reserves as part of the financial year end process;

·         Note the available resources to support the Council’s 2019/20 investment decisions and MTFP.

 

It is recommended that the Cabinet delegates the following decisions to the Borough Treasurer in consultation with the Cabinet Member for Reform and Governance:

 

·         The decision to vary the Business Rates forecast presented in Table 7.

·         The decision to continue in the Greater Manchester and Cheshire Business Rates pooling arrangement.

 

Officer contact: Jonathan Davies, 0161 218 1025, jonathan.davies@stockport.gov.uk

Additional documents:

9.

Council Tax and Business Rates Discounts Annual Review (LDR76) pdf icon PDF 83 KB

To consider a report of the Leader of the Council and Cabinet Member for Policy, Finance & Devolution.

 

The Council is required to annually agree the scheme of local discounts and exemptions which are available against liability for Business Rates and Council Tax. This includes the localised Council Tax Support Scheme. 

 

This report summarises the impact of Business Rates and Council Tax discounts and exemptions and recommends that the schemes be maintained for 2018/19 with some recommended amendments:

 

·         The continuation of existing discretionary relief schemes for Business Rates

·         Changes/removal of Council Tax discounts in relation to empty and unfurnished properties

·         An increase in Council Tax premium charges for properties that have been empty for two or more years 

·         Changes in dealing with Council Tax Support claims from Universal Credit recipients

 

The Cabinet is invited to endorse the following and recommend the revised scheme to the Council Meeting:

 

·         That the Community Amateur Sports Club (CASC) Top-up scheme be continued for the year 2019/20, enabling CASCs to achieve 100% relief from Non-Domestic Rates, provided they meet the qualifying criteria at Appendix 2.

·         That Charity Relief remains limited to the 80% Mandatory Relief for the year 2019/20.

·         That Rural Rate Relief continues to be limited to 50% Mandatory Relief for the year 2019/20 and should any village shops be established in the future then additional discretionary relief should be awarded up to 100%.

·         That Stockport’s scheme for Discretionary Business Rate Relief post revaluation be maintained for year three and calculated as 15% of the increase in rates payable.

·         That the 50% discount and qualifying criteria for Not for Profit organisations be maintained for the year 2019/20.

·         That the local scheme for large businesses which are new to the Borough or those undergoing significant expansion in the Borough be continued for 2019/20.

·         That the continuation of a case by case approach for Business Rates discounts where exceptional circumstances exist be continued for 2019/20. It is unlikely that Exceptional Circumstances Relief would be awarded to an organisation which was in receipt of support from the Council, either grant funded or commissioned.

·         That the local Council Tax Discount scheme is amended to reduce discounts to nil for properties that are empty & unfurnished (Class C) and those that are undergoing or having undergone, major repair work or structural alteration (Class D).

·         That the premium charge added to Council Tax liability where a property has been unoccupied and unfurnished for more than two years is increased from 50% to 100% from 2019/20. 

·         That any Council Tax liability for care leavers up to the age of 25 be reduced to zero for 2019/20.

·         That Stockport’s Council Tax Support scheme is maintained for 2019/20 as detailed at Appendix 7.

·         That DWP Universal Credit data sharing documents are treated as a claim for Council Tax Support.

·         That New Council Tax Support claims following a break in entitlement to UC or CTS of up to six months are treated as being made on the date on which entitlement to UC resumes (or falls to a level at which CTS is payable) or six months before the day on which the claim is received, whichever is the later.

·         That the Council Tax discretionary fund is refreshed to £100k for 2019/20, supporting customers facing financial difficulty, with no alternative means. In addition if at 9.1.8 it is agreed to reduce Council Tax discounts in respect of empty properties to nil, to add a further £100k per annum bringing the total to £200k.

·         Note the increase in the Council’s Council Tax Taxbase if the proposed changes in this report are approved. The final 2019/20 Council Tax Taxbase will need to be set and presented for approval to the Council meeting on 18 January 2019. 

 

Officer contact: Alison Blount, 0161 474 5107, alison.blount@stockport.gov.uk

Additional documents:

10.

Youth Justice Plan 2018/19 (C&FS3) pdf icon PDF 79 KB

To consider a report of the Cabinet Member for Children & Family Services.

 

The Youth Justice Plan is a statutory annual plan required under Section 40 of the Crime and Disorder Act 1998.

 

The purpose of the plan is to headline achievements against last year’s Youth Justice Plan and to outline the priorities for the coming year. The work of the Youth Offending service (YOS) is monitored through the YOS Partnership Board.

 

Cabinet is requested to endorse and recommend the Youth Justice Plan for adoption by the Council Meeting.

 

Officer contact: Jacqui Belfield-Smith, 0161-476-2876, jacqui.belfield-smith@stockport.gov.uk

Additional documents:

11.

Application to establish Mellor, Marple Bridge, Mill Brow and Compstall Neighbourhood Forum and Neighbourhood Area (E&R36) pdf icon PDF 79 KB

To consider a report of the Cabinet Member for Economy & Regeneration.

 

Applications were submitted to Stockport Council in October 2018 under the provisions of the Localism Act 2011 (as amended), seeking to establish: Mellor, Marple Bridge, Mill Brow and Compstall (MMMC) Neighbourhood Forum; and Mellor, Marple Bridge, Mill Brow and Compstall (MMMC) Neighbourhood Area. This report provides information on the process as it relates to Neighbourhood Planning and the determination of these applications, including reporting on any comments received.

 

The Cabinet is invited to consider the report and recommend the designation of the Neighbourhood Forum and Area to the Council Meeting.

 

Officer contact: Emma Curle, 0161-474-3542, emma.curle@stockport.gov.uk

Additional documents:

12.

Estate & Asset Management- Future Arrangements post Carillion liquidation (R&G20) pdf icon PDF 93 KB

To consider a report of the Cabinet Member for Reform & Governance.

 

(Note: the report contains information ‘not for publication’ in its appendices that have been circulated to cabinet members only)

 

The report sets outs proposals for a service delivery model for Estate and Asset Management functions following the creation of interim arrangements in June 2018 after Carillion PLC, who had previously been part of the Council’s Strategic Property Partnership, went into liquidation.

 

The Cabinet is recommended to approve the following:-

 

·         the proposed approach for Estate and Asset Management, supported by niche supplier commissioning as required on a project by project basis, to include additional temporary support for remediation works to deal with back log;

·         the new service to include: 

-       An in-house estates team

-       A dedicated schools estates team

-       A small Design and Technical team

-       An FM and AM client team

·         the procurement of a Facilities and Asset Management supplier be undertaken, with a contract to commence with effect from 1st July 2019 and authority to be delegated in line with the existing scheme of delegation for the Deputy Chief Executive and Cabinet member with portfolio responsibility for the contract area to procure, finalise and agree the terms of the contract and any subsequent call-off contracts.

 

Officer contact: Charlotte Cordingley, 0161 474 4240, charlotte.cordingley@stockport.gov.uk

Additional documents:

General Items

13.

Mayoral Development Corporation pdf icon PDF 85 KB

To consider a joint report of the Cabinet Members for Economy & Regeneration and for Communities & Housing

 

This report sets out the opportunity for creating a Mayoral Development Corporation to lead the regeneration of Stockport’s Town Centre West.  It outlines the work undertaken since the September GMCA gave ‘in-principle’ approval to creating an MDC in Stockport and it outlines the next steps required to take this work forward.  In particular, the report asks the Council to formally commit to underwriting any running costs associated with the MDC and formally endorse the principle that Stockport Council would retain planning powers if an MDC were established in Stockport.  The report highlights the legislative requirement to consult on the proposal to create an MDC prior to any final decision and asks the Council to note the GM Mayor’s intention to take a report to the 11th January GMCA setting out his intention to launch a consultation from January to March 2019.

 

The report sets out a proposed response to the opportunities and challenges through the creation of a Mayoral Development Corporation (MDC) as the delivery vehicle for further the Council’s regeneration objectives for the Town Centre West area.

 

Cabinet is recommended to:-

 

·         approve the overall purpose for a Mayoral Development Corporation in Stockport’s Town Centre West;

·         to agree to underwrite running costs of any Mayoral Development Corporation, agree to the guiding principles according to which an MDC would be created;

·         note that GM Mayor’s intention to consult on the MDC proposal, and note that a further report would be brought back to Cabinet before any final decision by the Mayor could be implemented.

 

Officer contact: Paul Richards, 0161 474 2940, paul.richards@stockport.gov.uk

Additional documents:

14.

Review of Polling Districts and Polling Places pdf icon PDF 79 KB

To consider a report of the Cabinet Member for Reform & Governance.

 

The report sets out proposals on polling arrangements for Stockport as a result of a review of Polling Districts, Polling Places and Polling Stations following a consultation period.

 

The Cabinet is invited to consider the proposals made to polling districts and polling places and recommend to the Council Meeting that it adopt them.

 

Officer contact: Caroline Bell or Gulderen Harwood, 0161 474 3268, caroline.bell@stockport.gov.uk / Gulderen.harwood@stockport.gov.uk

Additional documents:

15.

Stockport Council Modern Slavery Statement pdf icon PDF 359 KB

To consider a report of the Cabinet Member for Reform & Governance.

 

This report seeks approval to adopt a Stockport Council Modern Slavery Statement for 2019/20 and to review that statement annually thereafter. A draft Statement is included at Appendix 1 and sets out what the Council is currently doing to ensure that its business and supply chains are not linked to modern slavery, and additional actions that it will take in relation to this during 2019/20. The report describes the concept of the modern slavery statement and the legislation that underpins it.

 

The Cabinet is asked to agree that a first annual Stockport Council Modern Slavery Statement be adopted for 2019/20.

 

Officer contact: Alan Lawson, 0161 474 5397, alan.lawson@stockport.gov.uk

Additional documents:

16.

Annual Pay Policy Statement - 2019/20 pdf icon PDF 85 KB

To consider a report of the Cabinet Member for Reform & Governance.

 

This Pay Policy Statement sets out the Council’s approach to pay policy in accordance with the requirements of Section 38 of the Localism Act 2011. 

 

The purpose of the statement is to provide transparency with regard to the Council’s approach to setting the pay of its employees (excluding teaching staff working in local authority schools) by confirming the methods by which salaries of all employees are determined; the detail and level of remuneration of its most senior staff. The report also includes the Council Gender Pay Gap figures for 2018.

 

The Cabinet is recommended to recommend to the Council Meeting that it adopt the Pay Policy Statement and agree to publish the Council’s Gender Pay Gap information.

 

Officer contact: Greg McNair, 0161 218 1427, greg.mcnair@stockport.gov.uk

Additional documents:

17.

GMCA Decisions - November 2018 pdf icon PDF 87 KB

To consider a report of the Leader of the Council.

 

To note the decision of the Greater Manchester Combined Authority on 30 November 2018.

 

Officer contact: Jonathan Vali, 0161 474 3201, jonathan.vali@stockport.gov.uk

Additional documents:

18.

To consider recommendations of Scrutiny Committees

On:-

 

(a)  Matters (if any) referred to the Cabinet Meeting

 

(b)  Any called-in Cabinet Executive Decisions